CHAPTER J – EMERGENCY RESPONSE

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.1 ERP Introduction

Policy Statement:

Emergency Response Plan Introduction

Destructive, dangerous and violent events will occur in our lifetimes.  Only preparation can dispel fear of these situations and mitigate their effects.  Individual staff members should prepare to be as self-reliant as possible in times of emergency so they may assist in securing the safety of APA’s students, staff and school property.

School staff must understand that school administrators have authority to direct efforts in an emergency situation.  School leaders should understand that civil authorities have priority in directing efforts to respond to emergencies once on scene.  All staff members should act under the direction of public agencies when they are assigned.  No staff members are permitted to speak with the media during or after an emergency situation except those administrators who are assigned this responsibility by the school’s Governing Board.

Legal Reference:  Rule R277-400 School Emergency Response Plans

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.2 ERP Objectives

Policy Statement:

Emergency Response Plan Objectives

The Emergency Response Plan is designed to provide support to school occupants in the event an emergency situation occurs.  Team members should understand that the plan is designed to protect both life and property.

The most likely emergency situations to occur at or within the school are:

• A fire
• An intruder posing a threat to school safety, life and/or property
• An external threat, or potential threat requiring a school lock-down
• A student abduction or attempted abduction
• A violent act by a staff member, student or visitor
• Crime, or other act of terrorism
• A bomb threat
• Medical emergency
• A student run-away
• An intoxicated or otherwise impaired person demonstrating disruptive behavior
• Non-hostile or semi-hostile threat
• Suicide attempt
• Hazardous material exposure
• Suspicion of child abuse
• Utility failure
• An earthquake
• A flood caused by heavy rain
• A tornado or micro-burst causing significant property damage and/or threat to life
• Excessive snowfall
• Extreme temperatures (high or low) for a significant period of time
• Poor air quality
• Broken pipes which cause flooding

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.3 ERP Communication

Policy Statement:

Emergency Response Plan Communication

Communication during an emergency situation is critical to the success of any ERP.  Staff members must communicate with others, including local community leaders, in order to ensure all students, staff and visitors are safe and secure.  Communications include:

• Telephone (cell phones)
• Motorola two-way radios
• Verbal and written correspondence
• Megaphone
• Air horn
• Hand signals
• Whistles

The School Directory, including street addresses is attached (Appendix A).  In the event the local telephone network is not functional, cellular phones should be used.

Communication devices will be used for the purpose of ensuring and determining the safety and status of each person on school grounds, and for communicating assignments to that end.

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.4 ERP Emergency Response Teams

Policy Statement:

Emergency Response Teams

The School Emergency Response Team (ERT) will be led by the Director of Operations or in the Director of Operations absence, the Operations Manager, will follow the ERP organizational structure as outlined in Appendix A.  The Director of Operations (or others) will maintain leadership and management responsibilities.

The Director of Operations assigns ERT members appropriate areas of situation management.  These areas are outlined in this plan and may include, but are not limited to the following:

• Evacuation of the school
• Procurement and/or disbursement of emergency water and food supplies
• Physical facilities for shelter
• Protection from the elements (heat, cold, etc.)
• First Aid and medical services coordination
• Transportation coordination
• Communications network and equipment
• Communication and coordination with local, county, state and federal authorities or agencies
• Public relations and media coordination

ERT members and staff members will be given specific responsibilities and assignments as dictated by the nature of the emergency situation.  Staff members will be responsible for carrying out specific duties as directed by the ERT members.  ERT and staff members will be required to account for all students, staff members and visitors immediately upon school evacuation and report results to the Director of Operations or other members of the ERT.

When an emergency has been declared, the Emergency Response Team will be alerted by a method appropriate to the situation.  ERT members are required to communicate with the Director of Operations immediately.

When applicable and after evacuation procedures, the school’s ERT will assemble at the front office (interior setting) or toward the northeast property line (exterior setting), if they are accessible.  ERT members should bring appropriate emergency equipment to the place of assembly if the situation deems it necessary.  Each ERT member is required to meet at the assembly area to provide input and receive instruction, unless otherwise instructed by the Director of Operations, or the life or safety of others will be compromised by a team member’s leaving.  A messenger must be sent instead to confirm the location of a team member.

ERT Zones

Zones have been identified in the school buildings (see Site Maps).  An ERT member is assigned to a specific zone as a Zone Leader.

Specific duties of the Zone Leaders will be determined by the Director of Operations and will include timely evacuation and “zone sweeping” to insure 100% evacuation and to close all interior doors within their zone when appropriate.  It is essential that, in an emergency, Zone Leaders go immediately to their zones to coordinate ERP efforts in those areas, including evacuation of all rooms, closets, restrooms and common areas when appropriate.  In the event of an absence, the next closest zone leader will sweep two zones.  Zone Leaders must immediately report to the Director of Operations and secretarial staff upon complete evacuation of the school.

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.5 ERP in Specific Situations

Policy Statement:

ERP in Specific Situations

The schools Emergency Response Plan Flip Chart outlines specific responses to emergency situations (not outlined below) and is the main document for that purpose.

As in all school activities and situations, please be considerate of persons with disabilities.  The response to disabled individuals should closely parallel the response to non-disabled persons as appropriate.  Please be considerate of individual abilities and additional time requirements; however, use common sense to determine an appropriate response in life-threatening situations.

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.6 Disaster Incident Recovery

Policy Statement:

Disaster Incident Recovery

American Prep will use the following resources to accomplish a thorough and timely recovery after a disaster or other emergency occurs affecting the campus and/or its operation. 

Disaster Recovery Team (DRT)

Governing Board Members, Director, Director of Operations, Assistant Directors, Operations Manager, School Secretaries, Custodians, Network Administrator, others as requested

DRT Co-Chairs:  Chairman of the Board and Director of Operations

          DRT Lead Members: Chairman of the Board, Director, Director of Operations and the designated Public Information Officer  

Authorizations and Approvals

To ensure recovery plan cohesiveness, DRT Lead Members must approve all communication to outside parties (students, staff, the public at large).  DRT Lead Members are the only authorized persons to speak with the media.  DRT Co-Chairs are the only persons to authorize procurement of goods or services.

Psychological Services

Primary Contact:       Dr. Abby Gottsegen, PhD, Psychologist license # 113676-2501

1399 S 700 E, Suite 7

Salt Lake City, UT 84105

801-474-2347

abby.gottsegen@comcast.net

Secondary Contact:   National Association of School Psychologists (NASP)

301-657-0270

1-866-331-6277 (NASP)

NEAT- Group crisis management

Ted Feingold, PhD

Utah Department of Health:  Div. of Comm.& Family Health Services 801-538-6901

It is important for students and staff to have the opportunity to address and deal with their emotions after a large-scale traumatic event with the help of licensed professionals.  School administrators and/or the Governing Board and service professionals (Psychological Team) will work to assess the situation and formulate a strategy to accomplish this objective.  The school’s Mission will be considered in evaluating need and allocating resources.

          Psychological Services Objective:     

• Psychological Team will determine strategy to implement effective short-term counseling (individualized, small group, large group, family)
• Determine physical facility (space) needed to effectively counsel with students, staff and families
• Psychological Team will determine strategy to implement effective long-term counseling as needed (individualized, small group)
• Psychological Team will determine to what extent and for how long the school’s regular curriculum is replaced or supplemented with aspects of the crisis recovery plan.

Physical Facilities, Technical and Financial Services

Construction Services

Utah Disaster Kleenup 801-553-1010

Ed McDonald, General Contractor, The ELM Group, Inc. 801-450-8683

Brent Heninger, Contractor, Cornerstone Services LLC  801-450-8786

Steve Lester, Security Specialist, Alarm Control/Armed Alert  801-491-7690

Dave Topham, Telcom specialist, Topcom Communications, 801-501-0991

Reynolds Brothers Construction, Rob Reynolds, 801-566-2110 (Draper Landlord)

Technical Services

Dave Hicks, Server Specialist, Simply Mac, 801-485-6855, x 101, 801-792-4928

Utah Education Network (uen.org), 801-585-7440

Apple Education, apple.com/education, 512-674-6089

XO Communication, Phone Service, Contact information listed on equipment

Insurance Services

Moreton & Company, Gary Ogden, Vice President 801-715-7014

Financial Services

Kirk Wolley, Vice-President, Bank of American Fork 801-316-4202

Bill Pendleton, Resource Management, Inc., HR, Benefits & Payroll Services 801-355-0200

Academic Services

Carolyn Sharette, School Director

Vendors as needed

Administrative Services

Tim Evancich Director of Operations

John Youngberg, Technology Director

Phillip Miner, Draper Operations Manager, Technical Support

Dustin Nielsen, TAS & SNA Operations Manager, Technical Support

DRA 1 Secretaries- Jill Neff, LouAnne Corbett

DRA 2 Secretaries – Heather Gillis, Pam Hammond, Robin Phillips

SNA Secretaries- Mary Carmen Hernandez, Karen Delamare

TAS Secretaries- Rosalia Lobo-Blanco, McKayla Cox, Deanna Zobell

After an event causing outage or physical damage to school property, the Director, Director of Operations and/or the Governing Board will perform a Damage Assessment as outlined on the Damage Assessment Form and will report to the Governing Board.  A timeline will be developed and a recovery target completion date/time (goal) will be established.  The focus of the Board and administration will be to find a suitable location (existing campus or alternate location) for holding school and the restoration of human resource, financial, banking, technical (computer) and academic services.

Construction Services Objectives:

• Determine if the school building is usable
• Determine the immediate costs of re-opening, including minimum amount of repairs needed to re-open
• Determine timeline for making repairs needed to re-open
• Determine utility connections’ safety for use and restoration of services
• Determine costs and timeline to restore telecommunications

Technical Services Objectives:

AFTER CONSTRUCTION SERVICES OKAYS ENTRY-

• Determine if existing technical infrastructure is usable (laptops, server, wireless base stations, printers, etc.)
• Locate backup data hard drive in tech closet or at
• Determine the best way to restore the school’s Internet connection
• Determine the immediate cost of needed equipment.
• Restore data from back up drive to server
• Restore print services

Financial Services Objectives:

• Determine financial income expectations from the state and arrange for bridge financing if necessary
• Determine expense needs considering payroll and restoration costs from damage assessments
• Develop a payroll-processing plan to ensure uninterrupted compensation of employees
• Communicate payroll processing plans to all staff using school secretaries immediately upon plan development
• Obtain blank checks for vendor payments
• Prepare and execute contracts with recovery vendors
• Document income and expenditures thoroughly

Insurance Services Objectives:

• Contact Moreton & Company OR for Draper Rob Reynolds and begin the claims process
• Determine the timeline for claims payment and consider bridge financing or partial claim payout by insurance
• Digitally document (photos/video record) claims information
• Complete claims paperwork
• Document the damages using the Damage Assessment Form

Academic Services Objectives:

• Determine which human resources and key personnel are available to implement recovery efforts and assemble an Academic Recovery Team

AFTER CONSTRUCTION SERVICES OKAYS ENTRY

• Determine if existing curricular resources, instructional aides and furniture are usable (compile list of usable items w/quantities)
• Determine minimum procurement needs for curricular resources that are necessary to operate the school, including item titles, vendor (w/ordering and contact info.), quantity and cost per item.
• Compile the procurement needs list in an Excel spreadsheet (sorted in order of importance)
• Determine minimum needed instructional aids, creating a similar spreadsheet
• Determine furniture needs, creating a similar spreadsheet
• Determine human resource needs and formulate a new-hire training plan if needed
• Determine minimum physical facilities needs (number of classrooms required to re-open)
• Determine accommodations needed for special student populations and students with disabilities (new or existing)

Administrative Services Objectives:

• Determine if existing administrative resources are usable
• Determine minimum procurement needs for administrative resources and compile in an excel spreadsheet (sorted in order of importance)
• Determine communications needs and develop and implement a school communications plan
• Determine a strategy to deal with disaster-related communications, including accountability reporting, enrollment and special services needs
• Assist all other Services in accomplishing their objectives

Debriefing

School administrators and the Governing Board will debrief staff and other participants who were involved in the emergency situation to evaluate what we can do better and submit changes to the Director of Operations and Safety Committee.  Recommended changes will be reported to the Governing Board.

Chapter J – Emergency Response

Part 1.0 Emergency Response Plan

Section 1.7 Emergency Response Plan Review

Policy Statement:

Emergency Response Plan Review

Each staff member has in his/her Staff Binder the APA Emergency Response Plan.  Each staff member is required to read the Plan annually and sign an Emergency Participant Acknowledgement form certifying they understand the plan, their indicated and potential role(s) and are prepared to carry it out.

Comment:

Policy Cross-Reference: C-2.3 Emergency Response Plan Review

Chapter J – Emergency Response

Part 2.0 Emergency Drills

Section 2.1 Emergency Drills

Policy Statement:

Emergency Drills

The school shall perform emergency drills as prescribed by law and as deemed appropriate by Operations personnel.  Student Transportation Plans shall require emergency drills for all means of student transportation.

Legal Reference: Rule R277-400. School Emergency Response Plans

Chapter J – Emergency Response

Part 2.0 Emergency Drills

Section 2.1 Emergency Drills

Policy Statement:

Emergency Drills

The school shall perform emergency drills as prescribed by law and as deemed appropriate by Operations personnel.  Student Transportation Plans shall require emergency drills for all means of student transportation.

Legal Reference: Rule R277-400. School Emergency Response Plans

Chapter J – Emergency Response

Part 2.0 Emergency Drill Scripts

Section 2.2 Earthquake Drill Script

Policy Statement:

Earthquake Drill Script #1

Good morning (afternoon) staff and students – this is an earthquake drill.

At this time, all students and staff should be in a safe place – ideally this would be under a desk or table with your head and body protected.   If you do not have a table or desk you should move toward a wall without windows or things that will fall onto you.

Stay in your safe place until you can count to 100 without any further movement or shaking.

After you have counted to 100, staff members may begin to check for injuries and damage.  Everyone should remain as silent as possible during this process so those needing medical attention can be heard as they call for help and receive the assistance they need.  Do not attempt to leave the building until you receive instructions from administration or emergency officials that it is safe to do so.

Administrators will be checking for safe exits and will give instructions on when and how to evacuate. Staff members, if you can access the emergency tote in your room, you would take it with you during evacuation. You would also take your fire drill roll and class rosters to help us account for all the students. Once outside, you would behave as in a fire drill, taking roll and reporting your situation to administration.

Thank you for your cooperation during this Earthquake Drill. This concludes this drill.

Earthquake Drill Script #2

Good morning (afternoon) staff and students- this is an earthquake drill.  During this drill we will be playing sounds from an actual earthquake.  We will not be evacuating the building as a part of today’s drill.

At this time, all students and staff should be moving to a safe place – ideally this would be under a desk or table with your head and body protected.   If you do not have a table or desk you should move to an interior wall away from windows or things that may fall on you, then duck and cover your head.

Stay in your safe place until you can count to at least 120 without any further movement or shaking as there are usually aftershocks following the main quake.

After counting to at least 120, staff members may begin to check for injuries and damage.  Everyone should remain as silent as possible during this process so those needing medical attention can be heard as they call for help and receive the assistance they need.

Do not attempt to leave the building until you receive instructions from administration or emergency officials that it is safe to do so.  Exits may have been damaged by the earthquake and be unsafe to use.  Administrators will be checking for safe exits and will give instructions on when and how to evacuate.

Evacuation using the safe exits is similar to a fire drill.  Staff members, would bring your fire drill roll & class roster.  Additionally, if you can access the emergency tote that will be supplied to each room, you would take it with you.

Thank you for your cooperation during this Earthquake Drill. The drill is now concluded.

Chapter J – Emergency Response

Part 2.0 Emergency Drill Scripts

Section 2.3 Lockdown Drill Script

Policy Statement:

Lockdown Drill

Staff and students – this is a lock-down drill.  If this were an actual lock-down emergency, the police would already have been notified, and all exterior doors would be closed and locked. It is very important to remain calm during a lock-down.

At this time, all students and staff should immediately enter the nearest classroom and lock the door.  The first priority in a lock-down is to get out of the hall or common areas and into a locked classroom as quickly as possible.  Do not attempt to leave a locked room for any reason during a lock-down.

Staff members, please take roll and place the green cover over the window in your door. If you have any missing or extra students in your room, please place the red cover over the window in your door. You now have a few moments to take roll and place the appropriate window cover color over the window in your door. Once you have finished placing the correct color over the window in your door, please close the blinds on all windows. Please turn off the lights and the thermostat in your rooms now. Your Audio Enhancement microphones also need to be turned off.

Students, silently walk to an exterior wall and sit on the floor with your back to the wall. Your teacher can show you an exterior wall. Students and teachers should remain as calm and silent as possible.

Administrators will determine whether or not it is safe to check bathrooms and other unlocked areas, and escort students to locked classrooms.  It is very important to remain calm during a lock-down, to prevent an intruder from knowing where you are.

This drill demonstrates the most severe response to a lock down situation. There are various situations that would require a lock down. Some are environmental, others are dangers posed by dangerous people or items in the area, or even in the school building. As each situation is different, you would receive instructions over the intercom about any exceptions to what we have just practiced.

Teachers, please set your thermostat fan to “automatic” at this time. Please uncover the window on your door. You may then turn on your lights and microphone.

Thank you for your cooperation during this Lock-down Drill. This concludes this drill.

Emergency Response Plan

 Flip Chart

Emergency 911

A Complete ERP consists of:

Flip-Chart

Class List

Red and Green Cards

Earthquake Guide

First Aid Quick Guide

Clipboard and Pen

If any items are missing, please see Administration for replacements immediately

Emergency Response Plan

 Flip Chart

Emergency 911

A Complete ERP consists of:

Flip-Chart

Class List

Red and Green Cards

Earthquake Guide

First Aid Quick Guide

Clipboard and Pen

If any items are missing, please see Administration for replacements immediately

Introduction

The purpose of this Emergency Response Plan (ERP) is to provide information and direction for all persons on the premises, including civil authorities, school administrators, teachers, instructors, students, parents and authorized visitors.

The directives and information contained in this plan serve to increase the overall safety and security of APA. The primary purpose is the physical and emotional well being of our students and staff, and the protection of life and property.

A constant state of “readiness to respond” is the responsibility of school staff—including adequate training and monthly fire drills while school is in regular session.  Additionally, the school will hold at least one drill for other emergencies during the school year.

ADMINISTRATION—PLEASE REFER TO THE FULL EMERGENCY RESPONSE PLAN FOR ADDITIONAL DETAILED LEADERSHIP INSTRUCTION.

CPR/First Aid/Burn Kit Locations

Administration—CPR Kit, Burn Kit and Large First Aid Kit

Gym Storage Room—CPR Kit and Basic First Aid Kit

Science Room—Basic First Aid Kit and Burn Kit

Junior High Administrative Office—CPR Kit and Basic First Aid Kit

Annex Administrative Office—CPR Kit and Basic First Aid Kit

1/10/07 Plan reviewed/approved by Cpt. White, Draper City Fire 2/07/07 Plan reviewed/approved by Sgt. Allred, Draper City PD,  02/09/07 Plan reviewed/approved by Mike Marshall,State Risk Mgt.

Severe Weather—Excessive Snowfall, Wind, Extreme Temperatures or Flood

1. When appropriate, students and staff will move to the center of the building (hallways) to avoid flying glass due to broken windows.
2. Administration will determine if school will be canceled.
3. School secretaries will initiate the calling tree (see Emergency Contact Information below).
4. Students who remain at the school will remain in their respective classrooms or consolidated into other classrooms when appropriate.
5. Staff must remain with students to ensure safety.

Note:  Several emergency response totes/packs are stored in the custodial closet, art room cabinet, business manager’s office and the school’s shed.

Student Runaway

1. Notify administration immediately, including the name and description of the student (including clothing).
2. A responsible adult should go after the student, refraining from physical contact unless the student is at risk of serious injury, death or is a threat to others.
3. Administration will contact the Police or Call 911 if necessary.
4. Administration will contact the parents/legal guardian.
5. Staff will interview witnesses and friends of the student and encourage students not to discuss the incident.
6. Staff will provide a picture (if available) and a description of the student to authorities.

Suspected Child Abuse

1. Maintain confidentiality.
2. Staff members have a legal obligation to report child abuse to school administrators.
3. Notify the Director or in the Director’s absence, the Business Manager, Assistant Director or School Counselor immediately.
4. The Director will notify the Department of Child and Family Services (DCFS) in a timely manner and will follow DCFS procedures as outlined.  DCFS:  1-800-678-9399, 801-281-5151 or 801-538-4377
5. Child(ren) will be released to a parent/legal guardian at the direction of appropriate authorities.  When appropriate authorities are not available to give express instruction to retain child(ren); unless a reasonable person could conclude that the child(ren) are in immediate and significant risk of death or serious injury, the students must be released to a parent/legal guardian.  Call 911 to obtain help from the Police if necessary.

Semi-Hostile Threat—Assault (minor student altercation), Intoxication, Impairment

1. Insure “Scene Safety” to avoid additional injury to rescuer and/or others.
2. Inform administration of the incident and remove other students from the incident scene.
3. Administration will Call 911 for assistance if necessary.
4. Trained persons should apply appropriate CPR/First Aid if necessary.
5. Students involved must be taken to administrators.  School discipline policies will apply.
6. Students are not allowed to leave with an intoxicated or impaired person, even if they are the parent/legal guardian of the student.  Staff should Call 911 for assistance.
7. Administrators (or others as directed) will contact the parent/legal guardian(s) as deemed appropriate.
8. Identify witnesses for future questioning.

Hostile Threat—Intruder or Hostage Situation, Abduction, Attempted Abduction, Violent Act w/ Malice (assault), Deadly Weapon, Gang Violence, Crime or Other Act of Terrorism, Civil Disturbance

1. Staff should Call 911 immediately if threat of injury, threat to life or property exists.
2. Notify administration by any available means.
3. Students should not be informed of the details of a situation unless not knowing will jeopardize their safety or the safety of others.
4. Determine who is involved in the situation (# of offenders, # of hostages, # of students/staff, etc.).
5. Perform a school lock-down or evacuation as thoroughly as possible, discreetly if necessary (see “Lock Down Procedure” below).

Related Policies: J-3.11 Lock Down Procedure

Utility Failure Power Outage—During School

1. Teachers must remain with their classes and use teaching materials prepared in advance for such an occurrence.  Students not in their regular classrooms (students being instructed in breakout rooms, etc.) must return to their classrooms after five minutes of power outage.
2. If it is necessary to dial 911 during a power outage [affecting the school’s phone system], staff must use cell phones or, if necessary, go to nearby businesses or residences to make the call.
3. Administration will communicate by messenger.
4. Administration will be responsible for checking restrooms, paying particular attention to the elementary restrooms (including kindergarten).  Portable lighting (available in a marked tote in the custodial closet) will be placed in restrooms after five minutes.
5. The power company will be contacted by administration after three minutes of outage.  Rocky Mountain Power: 1-877-548-3768.
6. After one hour, administration will contact the power company for an update and will determine if school will be canceled.  Every effort will be made to keep the school open.
7. Administration will use the calling tree if necessary.
8. Staff members will prepare students for departure and help them exit the building.
9. Students who remain at the school after carpool will remain in their respective classrooms or consolidated into other classrooms when appropriate.
10. Staff must remain with students to ensure safety.

Utility Failure—Gas or Water Line Breakage or Water Failure

Gas Leak

1. Evacuate the school immediately using the “Building Evacuation” or “Complete Premises Evacuation” procedure (see tabs below) as determined by administration.
2. Call 911 as needed.
3. If needed, administration will turn off the natural gas valve(s) to the building (SE corner of main building, SW corner of annex).  A wrench is attached to the gas valve.
4. No one should re-enter the building until such time as administration or authorities have declared the building safe to occupy.

Water Leak or Water Failure

1. Evacuate the affected area or building as necessary.
2. If a water main break in the city affects APA, administration will contact Draper City Utilities at 576-6500 to determine when the break will be repaired and water restored.
3. If necessary, custodial staff will provide bottled water in restrooms for the toilets to maintain a sanitary condition.  A 55 gal. drum of non-potable water (with pump) is in the custodial closet.
4. Staff will limit restroom usage.
5. If necessary, staff will provide bottled drinking water (at the location of existing drinking fountains in main building) to students in limited amounts (to minimize usage of the restrooms).
6. Contact the fire department to assist with squeegees and pumps for clean up.

Administration will determine if school will be canceled and will use the calling tree.  Students will only be released to authorized persons as defined on student registration cards.

Earthquake

1. Students and staff must Drop and Cover under desks, tables, doorways, etc.  Stay away from windows.  If outside, move away from buildings, overhead power lines and other tall items.
2. Shortly after quaking has stopped (count to 120 or 180), if appropriate, all persons must exit the building using the school’s “Building Evacuation” plan (see tab below).  A staff member must walk the perimeter of the building to assess potential hazards that may be present before anyone exits.  Mark the hazards with orange cones as appropriate. Building occupants will exit through the safest path,    staying away from fallen electrical wires and fixtures.
3. If easily accessible, staff should locate and bring the blue classroom ERP kits (marked with a red cross).
4. Students and staff must not evacuate to areas where power lines are present and must not touch downed power lines or electrical wires of any kind.
5. If needed, administration will turn off the natural gas valve(s) to the building (SE corner of main building, SW corner of annex).  A wrench is attached to the gas valve.
6. Administrators will retrieve emergency response totes/packs and emergency food items as needed (see note).
7. Trained persons should apply appropriate CPR/First Aid if necessary.
8. Administration will determine if school will be canceled and will use the calling tree.
9. Students will only be released to authorized persons as defined on student registration cards.

Note:  Several emergency response totes/packs are stored in the custodial closet, art room cabinet, business manager’s office and the school’s shed.

LOCKDOWN TYPES:

1. INTRUDER– Threat is ON school grounds
2. WARNING– Threat is OFF school grounds and/or NOT imminent

I’m the first to witness an intruder threat, what do I do?

INNITATING AN INTRUDER LOCKDOWN:

(All staff are empowered to call for an INTRUDER lockdown when appropriate.  Only Admin may call for a WARNING lockdown)

1. ANNOUNCE             Activate phone all-school page and announce: “LOCKDOWN with INTRUDER- Police are on their way.”   (Repeat 2 times)
2. 911                            Call 911 or have someone else (preferably admin) call
3. SECURE                   Activate Lockdown reader to lock all exterior doors
4. INFORM                    Inform Admin if they are not already engaged.

LOCKDOWN PROCEDURES-  Immediate:  (Staff & Students)

1. Gather      Quickly gather students and others near you and get to a safe, locking location
2. Lock         Lock the door & don’t open for ANYONE!  Those authorized have keys. Be prepared to ignore any fire alarms.
3. Hide          Cover windows, turn off lights & get down on floor away from doors & windows.
4. Silence     Be absolutely SILENT.  Listen for further instructions. Confiscate any student phones and silence your own.

LOCKDOWN PROCEDURES-  Followup:  (When safe to do so)

1. Roll           Account for all in your room and complete the Accountability Report
2. Tell           Place RED indicator on window cover if you have a LIFE THREATENING injury or medical emergency inside
3. Help          Provide medical care as appropriate

Outside?

• If outside prepare to move by gathering and silencing students.  Use your best judgment to hide & protect your students and self if a threat is suspected or present.  When and where possible a Zone Leader will come to assist you with finding a safe location.

Release from Lockdown.

• Directed and methodically performed by Law Enforcement or School staff (NEVER by announcement)

Reverse Evacuation/Secure Perimeter

1. Staff will report unusual events to administration.
2. A reverse evacuation will occur when an external threat not related to APA may impact the school such as a prisoner, criminal or suspect loose in the area.
3. All students and staff will enter the building immediately and stay clear of exits.
4. Staff will close the mini-blinds on all windows.
5. Administration will determine, after consulting with local authorities, if exterior doors will be locked or entry monitoring is needed.  Entry and exiting of the school building may be restricted for visitors, students and staff during a reverse evacuation.
6. Building occupants will stay indoors until someone in authority announces that the emergency is over and that is safe to exit the building.

Shelter-in-Place

Shelter-in-place is used to reduce the risk of an external or internal threat affecting school occupants and can be a pre-cursor to a school lock-down.

1. Administration will announce shelter-in-place instructions specific to each situation.
2. Be prepared to go into lock-down by reviewing the “Lock-Down Procedure” tab (above).
3. Typical shelter-in-place instructions may include:
   • close windows and blinds, close, or close and lock classroom doors
   • turn off ventilation system.
   • all staff, students and visitors remain inside the school facility
   • all staff , students and visitors remain inside classrooms
   • all staff, students and visitors report to the gym

Suicide Intervention

If any person has knowledge, direct or indirect, that a person is in danger of harming themselves or others, that person is to report the situation immediately.  Persons of responsibility (staff members, adult volunteers) are to intervene immediately.

1. Call 911.
2. Insure “Scene Safety” to avoid injury to rescuer and/or others.
3. Trained persons should apply appropriate CPR/First Aid if necessary.
4. Do not move the victim if injured.  Clear others from the area.
5. Do not leave a suicidal person alone.
6. Administration will contact the person’s parent/legal guardian.  Two people should make the call together if possible.
7. Crisis counseling techniques by trained administrators are appropriate to defuse the situation (see Special Education Director or school counselor).
8. Administration will perform a Risk Assessment and collaborate to determine the severity of the situation.
9. Do not allow the person to go home unsupervised.  A parent/legal guardian must assume direct responsibility for the student before allowing him/her to leave school.
10. If it is determined that the parent/legal guardian’s response is damaging to the person or likely to cause a suicide attempt, the situation must be reported to the Police and the person retained.  Instructions from law enforcement take precedence and are to be followed by staff.
11. If the person’s parent/legal guardian cannot be reached, administration may call the Police and/or a mental health center to make arrangements for the person.  By law, a student may be hospitalized for up to 72 hours without parent/legal guardian consent.
12. Students who are suicidal may not be safe at school. A parent/guardian will be contacted to arrange for treatment through outside sources.  Referrals may be given to the parent/legal guardian.
13. Failure to provide professional support may result in school officials reporting such information to appropriate authorities.  A person may not be able to return to school until his/her safety is assured in writing by authorities and/or relevant medical professionals.
14. Confidentiality will be maintained throughout these procedures unless the safety of the student is at risk.

Hazardous Material Exposure

Exposure Inside The Building

Ingestion (inside the body)

1. Notify administration.
2. Assign someone to call Poison Control at 1-800-222-1222  and remain on the line to communicate with you.  Assign another person to Call 911 and return and report.   Follow Poison Control’s instructions exactly, even if instruction differs from that found on packaging.
3. Do not induce vomiting unless instructed to do so by Poison Control.
4. Insure “Scene Safety” to avoid additional injury to rescuer and/or others.
5. Locate the hazardous material’s packaging.
6. Insure that the exposure is exactly what is suspected by interviewing victims and/or witnesses.
7. A trained person should apply CPR/First Aid as needed.
8. Do not move the victim unless risk of further injury is present.
9. Maintain the comfort of the victim(s) until authorities arrive.
10. Evacuate the room or building as necessary.
11. Contact the victim(s) parent/legal guardian or emergency contact.
12. Document the incident.

Topical (chemical burn)

1. Insure “Scene Safety” to avoid additional injury to rescuer and/or others.
2. Notify administration.  Evacuate room if necessary.
3. Call 911 if necessary.
4. Brush chemical from affected area, protecting yourself from exposure.
5. Turn off the ventilation system if necessary.
6. Begin rinsing the affected area with cool water.  Rinse for 30 minutes.
7. Apply non-stick topical bandage.
8. Seek additional medical attention as needed.

External Exposure—Threat from Outside of the Building

1. Insure “Scene Safety”  to avoid additional injury to rescuer and/or others.
2. Notify administration.   Call 911.
3. Respond in one of the following manners as directed by administration or authorities:
   • Shelter-in-place—Shut windows, doors and blinds; turn off ventilation system.
   • Premises Evacuation—See “Complete Premises Evacuation” (above).  Move cross-wind, not with or against the wind if possible.

Hostile Threat—Bomb Threat

1. Be calm and courteous.  Listen—try not to interrupt the caller.  Try to keep the caller on the line as long as you can while another person calls 911 to trace the call. Remember as much detail about the criminal as possible.  The assisting person should read the remainder of this page, not the person receiving the call.   YOU MUST TURN TO AND USE THE NEXT PAGE- BOMB THREAT INTERVIEW FORM WHILE ON THE PHONE.
2. When calling 911, you may need this information:
   • AT & T is our carrier, APA’s main number on account is 501-7312
   • Line 1 is 553-8500
   • Line 2 is 571-1682
   • Line 3 is 571-8558
   • Line 4 is 501-8201
3. Notify administration.
4. Authorities and administration will assess the evidence available about the threat to determine if the school should be evacuated.
5. Fire evacuation procedures are used to evacuate the building with one exception, building occupants must exit to the south of the property following the “Complete Premises Evacuation” procedure (above).
6. Do not allow yourself or students to joke or otherwise act casually about the situation.  During the evacuation, look and listen for clues as to who might be responsible for the threat.
7. After consulting with authorities, administration will determine if school will be canceled.
8. In the event of cancellation, the calling tree will be initiated to begin carpool FROM THE PARK.
9. Students will only be released to authorized persons as defined on student registration cards.

Instructions: Be calm and courteous. Listen carefully; do not interrupt the caller.   Immediately notify the School Director or Business Manager.

Name of Person Receiving Call_______________________  Time ________                 Date_________            

Call Received on Phone #                      in:    Classroom     Administration          Other                          

Caller’s Identity: Male____     Female_____     Adult___ _    Juvenile____ _      Approximate Age______

Origin of Call: Local_____        Long Distance_____     Booth_____

Pretend you have difficulty with hearing.  Keep caller talking.  If caller seems agreeable to further conversation, ask questions like:

When will it go off:    Certain hour ___________ Time remaining_______________

Where is it located:   Building_______________ Area____________________________

What kind of bomb: ___________________________________________________________

Where are you now: ___________________________________________________________

How do you know so much about the bomb? _________________________________

What is your name and address?_______________________________________________

If building is occupied, inform caller that detonation could cause injury or death.

Did caller appear familiar with the place or building by his description of the bomb location?  If so, write out the message in its entirety and any other comments on the back of this form.

Fire Extinguisher Locations

In main hall by Kindergarten Restroom                                                                   In Custodial Closet 

In main hall by Jr. High Lockers                                                                               In Server Room

In main hall by School Office                                                                                    In Science Room

(2) in Annex hallway                                                                                                  In GYM Storage Room

Fire and/or Smoke

1. If you discover evidence of a fire or other abnormal heat source, you must act IMMEDIATELY.
2. If there is uncertainty regarding the source of physical evidence of smoke or fire, you must notify another responsible person, have them report to administration without delay, and you must investigate the problem immediately.
3. If you see flames or excessive smoke, you must immediately pull the red fire alarm handle located on the west wall of the northeast exit (by ramp to gym).
4. Staff will Call 911.
5. Administration will use the Intercom, bullhorn or air horns to communicate with occupants.
6. Close all windows and doors to contain the fire, but do not delay exiting the building to do so.

Building Evacuation

1. Teachers and instructors must remain with their students at all times.
2. Teachers must take classroom ERP clipboards with them during evacuation.
3. In cold weather, students may randomly grab a coat from the hallway during evacuation.
4. Staff will assist with the evacuation of the building through available exits and move all persons to a distance of at least 300 feet from the building.  Move to adjacent business parking lots if necessary.
5. Doors should remain UNLOCKED but SHUT after exit.
6. At evacuation area, staff must account for all persons for whom they are responsible using classroom, staff and visitor lists and rolls.  Report to administration by holding up cards indicating all persons are accounted for (GREEN), or you need help locating someone (RED).
7. ERT Zone Leaders will make a sweep of the building, checking all restrooms (including stalls), closets, classrooms, breakout rooms and other areas to ensure all persons are evacuated.  All interior doors will be shut during the sweep.
8. Individuals with special needs will be assigned to a specific staff member, with two back-up staff members, to assist with evacuation.
9. Trained persons (if available) will perform CPR/First Aid as needed to injured persons, remembering “Scene Safety”  to avoid injury to rescuer and/or others.
10. Do not move victim(s) unless risk of further injury is present.
11. Administrators will retrieve emergency response totes/packs shed as needed (see note).
12. Provide a floor plan and notify the fire department of the evacuation status immediately upon their arrival.
13. After consulting with authorities, administration will determine if school will be canceled and the call tree initiated.
14. Students will only be released to authorized persons as defined on student registration cards.

Note:  Several emergency response totes/packs are stored in the custodial closet, art room cabinet, business manager’s office and the school’s shed.

Medical Emergency—Accident, Injury, Illness, Burn, Choking

Students with medical conditions may have special medications at APA as authorized by a medical doctor.  They should be administered as outlined in the student’s medical file and only to that student.  Medical files are located in the Top drawer of a black file cabinet at the main school secretary’s desk.  It is marked with a red cross label.

1. Insure “Scene Safety” to avoid additional injury to rescuer and/or others.
2. Determine if the injury/medical emergency is critical or non-critical.
3. Assign someone to notify administration and Call 911 immediately.  Have them return and report to you.
4. Review the victim’s file if available to obtain pertinent medical information.  Provide file to authorities when they arrive.
5. If available, insure that a CPR/First Aid trained individual applies CPR/First Aid appropriate for the injury.  Do not move the victim unless risk of further injury is present.
6. See “Introduction” (above) for location of First Aid kits, CPR Kits and Burn Kits.     
7. Minimize additional injury to the victim or others.
8. Do not use alcohol, hydrogen peroxide or any other medications.
9. Only use basic first aid supplies, limiting cleaning with sterile materials, soap and water only.
10. Contact the victim’s parent/guardian/emergency contact for additional medical information.
11. Minimize further injury and maximize comfort until authorities arrive (approx. 7 minutes).
12. Document the injury on the appropriate form(s) available at the school office.

Choking

If victim is coughing forcefully, encourage continued coughing to clear object.  Ask the victim, “Are you choking?”  If an adult, obtain consent to help by asking, “Can I help you?”.  If a minor with no parent/guardian present, legally you may assume consent and perform the Heimlich maneuver.

Heimlich Maneuver—Responsive Adult or Child

1. Stand behind the victim and reach around their abdomen.
2. Make a fist with one hand and place it just above the belly button (thumb side into abdomen).  Grasp your fist with your other hand.
3. Thrust inward and upward into the abdomen with quick jerks.  Continue until the victim can expel the object or becomes unresponsive.
4. For a responsive pregnant woman, give chest thrusts from behind the victim, reaching completely around the victim under her arms.  If the victim becomes unresponsive, Call 911 and perform CPR.

Shock

1. Monitor the victim’s breathing and be ready to give CPR if needed.
2. Call 911.   Notify administration by messenger. 
3. Have the victim lie on his or her back on a blanket or coat and elevate the legs 8-12 inches (unless the victim may have a spinal injury).
4. Loosen any tight clothing.  Be alert for vomiting and turn head to side to drain the mouth.
5. Maintain victim’s normal body temperature.  Do not let the victim eat or drink anything.

Chapter J – Emergency Response

Part 4.0 Draper Emergency Response Plan

Section 4.1 Site Maps

Policy Statement:

Site Maps

Chapter J – Emergency Response

Part 4.0 Draper Emergency Response Plan

Section 4.1 Site Maps

Policy Statement:

Site Maps

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Chapter J – Emergency Response

Part 4.0 Draper Emergency Response Plan

Section 4.2 Emergency Response Team

Policy Statement:

Emergency Response Team

When an emergency has been declared, the Emergency Response Team will be alerted by a method appropriate to the situation.  ERT members are required to communicate with the Business Manager immediately.  The ERT consists of:

Administrative Director        Cathi Adamson

K-3 Director                          Kelsey Mills

4-6 Director                          Michelle Mulcahy

Operations                           Erasmo Jahen

When applicable and after evacuation procedures, the school’s ERT will assemble at the front office (interior setting) or toward the northeast property line (exterior setting), if they are accessible.  ERT members should bring appropriate emergency equipment to the place of assembly if the situation deems it necessary.  Each ERT member is required to meet at the assembly area to provide input and receive instruction, unless otherwise instructed by the Business Manager, or the life or safety of others will be compromised by a team member’s leaving.  A messenger must be sent instead to confirm the location of a team member.

Zones have been identified in the school building (see Site Maps).  An ERT member is assigned to a specific zone as a Zone Leader.  Zone Leaders are:

Craig Peterson, Jr. Hi. Asst. Director               Zone:  4 (Blue)

Liz Eagan, Sp. Ed. Director                            Zone:  1 (Yellow)

, Asst. Director                       Zone:  2 (Orange)

Lindsey Moore, Admin. Assistant                    Zone:  3 (Purple)

Kevin McVicar, Academic Asst. Director        Zone:  5 (Green)

Specific duties of the Zone Leaders will be determined by the Business Manager and will include timely evacuation and “zone sweeping” to insure 100% evacuation and to close all interior doors within their zone when appropriate  It is essential that, in an emergency, Zone Leaders go immediately to their zones to coordinate ERP efforts in those areas, including evacuation of all rooms, closets, restrooms and common areas when appropriate.  In the event of an absence, the next closest zone leader will sweep two zones.  Zone Leaders must immediately report to the Business Manager and secretarial staff upon complete evacuation of the school.

Chapter J – Emergency Response

Part 4.0 Draper ERP

Section 4.3 Known Hazards

Policy Statement:

Known Hazards

• Industrial area bordering APA property on the North.
• Salt Lake Canal bordering APA property on the West (outside fence).
• A group home for juvenile offenders within one mile.
• The state prison complex within five miles.
• Power lines within 300 feet of APA property on the West (outside fence).
• Interstate 15.
• Tooele Army Depot
• Kennecott Copper Mine

Chapter J – Emergency Response

Part 4.0 Draper ERP

Section 4.4 Complete Premises Evacuation

Policy Statement:

Complete Premises Evacuation

Due to incidents that may occur such as a hazardous material spill on the freeway or a natural gas leak, it may be necessary to evacuate the premises to a safer location.

1. Call 911 immediately for emergency help.  Do not wait for emergency help to arrive unless instructed to do so.
2. Fire evacuation procedures (bring ERP clipboards) are used to evacuate the building with three exceptions:
   1. Students and staff may obtain coats to keep warm during winter months (unless otherwise instructed).
   2. Staff should bring the blue classroom ERP kits when instructed.
   3. Building occupants must exit to the south of the property and proceed to a park located at approximately 13175 S. 420 W.
3. Proceed in a safe, orderly fashion, keeping students off of the road, out of traffic.
4. DIRECTIONS TO THE PARK:  From the south side of the school, proceed WEST (right) on Golden Harvest Rd. (the road south of the school) to Green Clover Rd. (420 West).  Proceed SOUTH (left) on Green Clover Rd. to the park (approximately 13175 S).
5. Administration will place signs on the north fence and main entry doors directing parents/guardians to the park.  The signs are stored in the school’s shed.
6. Staff must remain calm and maintain order during the evacuation.
7. Teachers and administrators will take roll to account for all persons.
8. School secretaries will bring student emergency contact information to the park.
9. Administrators will bring emergency response totes to the park as needed (see note).
10. After consulting with authorities, administration will determine if school will be canceled.
11. In the event of cancellation, the calling tree will be initiated to begin carpool FROM THE PARK.
12. Students will only be released to authorized persons as defined on student registration cards.

Note: Several emergency response totes/packs are stored in the custodial closet, art room cabinet, business manager’s office and the school’s shed.

Chapter J – Emergency Response

Part 4.0 Draper ERP

Section 4.5 Emergency Contact Information

Policy Statement:

Emergency Contact Information

Chapter J-Emergency Response

Part 5.0 – Crisis Intervention

Policy Statement:

Responding to a Student or Staff Death in a School Setting:

WHEN A DEATH OCCURS, OR THERE IS A REPORT OF A DEATH, NOTIFY THE PUBLIC INFORMATION OFFICER (PIO) IMMEDIATELY:

• The PIO is Carolyn Sharette

Executive Director of American Preparatory Schools

Cell Phone #801-808-3933

Home Phone #801-808-3933

• If Carolyn is unavailable contact Catherine Findlay

Character Development Director

Cell Phone #801-688-5811

Home Phone #801-601-8177

STAFF MUST REFER ALL INQUIRIES (PARENTS, LAW ENFORCEMENT, ETC.) TO THE PIO OR TO SCRIPTED STATEMENTS PROVIDED BY THE PIO OR HER DESIGNEE FOR THIS PURPOSE.

Chapter J – Emergency Response

Part 5.0 Crisis Intervention Plan

Section 5.1 Public Information Officer Duties

Policy Statement:

PUBLIC INFORMATION OFFICER (OR DESIGNEE):

When a death occurs, the Public Information Officer (PIO) or her designee will activate the school’s crisis team and plan to address the loss.  She will coordinate efforts with other schools that may also be impacted.

1. Verify the Information.  First, it is extremely important to verify the information (e.g., from family members or local authorities).  Many police agencies will allow school district authorities to purchase copies of police reports for reference.
2. Determine what information the family would like to have disclosed (or what information has already been released publicly from a reliable source).  It is best policy to contact secondary families members such as aunts, uncles, grand parents first to gather accurate information without upsetting immediate family when ever possible.  This is why accurate contact information, gathered by our attendance office personnel is extremely important.
3.  Activate the crisis intervention team and develop a response plan.
   
   
4. Notify teachers and staff.  If the initial notification has occurred outside of school hours, this may require initiating the phone tree to notify the school staff and to invite them to meet before school to explain the brief them about the death and the crisis response plan.  This gives teachers an opportunity to ask any questions they wish and to prepare themselves before they see their students in class.  If notification occurs during school hours, this may require the distribution of a written statement or a staff meeting. (see Appendix A:  Sample Staff Notification Template).
5. Provide clear instruction to teachers and staff about communication with students, parents, or others about the event (see Appendix B: Sample Student Communication Script).  If a teacher does not feel able to talk to his/her students about the death, a member of the crisis team should be available to step in or assist with the notification.  If a teacher has died, consider having a teacher from the same or a lower grade who is familiar with the deceased teacher’s students, or a teacher from the school crisis team who is more comfortable, notify that class. Consider having this teacher remain with the class over the next few days and have a substitute cover for the less directly impacted class.
6. Notify students.  Students should be notified face-to-face with familiar staff.  At a time like this, even professional educators often struggle with what to say.   With a prepared statement, teachers can give the same information to all students simultaneously (see Appendix B: Sample Student Communication Script).   This should be done in small, naturally occurring groups such as first period classes; every effort should be made to ensure that all students are present at the time this information is shared.   Include information about the availability of school counselors, support services, local clergy, and how students may access those services.
   Caution: do not use of public address systems or large assemblies to make such announcements.  In the case of suicides it is especially important because large assemblies can inadvertently serve to glamorize or sensationalize the victim and event and can lead to copycat occurrences.
7. Notify parents.  Draft a letter and/or email for parents to notify them about the death and what services are being offered to students and families.   Assure parents that crisis teams have been mobilized and support services are available (see Appendix C: Sample Parent Notification Template).
8. Respond as necessary to law enforcement or media agencies regarding the event (See Appendix E: Communication and Outreach).

Office Forms: OF-J 5.1 Crisis Intervention – Appendices

Chapter J – Emergency Response

Part 5.0 Crisis Intervention Plan

Section 5.2 Crisis Response Team

Policy Statement:

Team Member Roles:

TEAM LEADER

Team leader works as a liaison between the principal, secretaries, crisis team members, school psychologist and teachers and staff. Assessment of needs, organization of people and evaluation of services are provided.

SAFE ROOM TEAM MEMBER

Team member assigned to the safe room keeps a role of team members and students. Also, helps assess and place students according to needs. Assign a hall sweeper.

TEAM MEMBERS

Team members will sign in with safe room supervisor and take assignments in classrooms, with small groups or individuals. All team members will report back to safe room for further assignments when the first assignment is complete.

ENTIRE TEAM

The entire team will debrief with each other and school administration, faculty and staff at the conclusion. Additional follow-up at the school if needed.

Strategies for Working with Small Groups on the Day of the Crisis:

(see Appendices for additional information):

•  Ideally, have them in the whole class discussion before dividing them up.
• Coordinate with administration to have adults in the halls to escort students to/from the group and to pick up strays and direct them to class.
• Limit the time you spend and identify individuals who are having a difficult time.
• Encourage the kids having a hard time to stay at school, but let them call home if they are not managing.
• Use the basic format for the whole class discussion (see Appendix B).
• Do deep breathing techniques if the kids are sobbing.
• Remove histrionic kids from the group if they are not able to get calm.
• Let the student ask questions and give honest, short answers.
• Encourage students to express fears and concerns.
• Acknowledge that life will never be the same and it will take time to make adjustments.
• Never say “I know how it feels”.

Office Forms: OF-J 5.1 Crisis Intervention – Appendices

Chapter J-Emergency Response

Part 5.0 Crisis Intervention Plan

Section 5.3 Director’s Checklist

Policy Statement:

Director’s Checklist

• Meet with the Crisis Support Team.
• Identify staff and close friends of deceased
  • How are they impacted?
  •  Identify students/staff indirectly impacted
  • Siblings/friends at other schools
  • If possible, some students and staff (best friends) should be notified prior to whole student body (wait for direction from POI).
• Follow the POI’s direction in all communications with staff, parents, and students
  • Utilize staff phone tree, e-mail, individual memorandum or staff meeting to notify staff (see Appendices J-L for contact information).
  • Take action immediately, delay feeds rumors.
  • Exception, do not make announcement at the end of school day when there is no time to provide services and support.
  • Use individual classrooms to notify students.
  • Refer law enforcement, the media, or parent questions beyond the scope of the scripted statement to the POI
• Discuss with the POI an appropriate school representative to make contact with the family.
• Arrange for crisis rooms; counseling office, multipurpose room, etc.
• Arrange some staff members to escort students to and from crisis rooms and to be watching the halls and restrooms.
• Reschedule pending activities to accommodate crisis response.
• Pull deceased student’s attendance card, exit from computer.
• Arrange for deceased student’s belongings to be collected and held for the family.
• Continue school as usual.

Office Forms: OF-J 5.1 Crisis Intervention – Appendices

Chapter J – Emergency Response

Part 5.0 Crisis Intervention Plan

Section 5.4 Teachers and Staff Responsibilities

Policy Statement:

TEACHERS AND STAFF:

Short-term:

1.  Maintain Normalcy – adhere to the classroom routine as much as possible. 

2.  Model – adult behavior that shows them how responsible adults react to loss and respond to a crisis. Adults may grieve, but they continue to act with consideration and maintain calm routines at school.

3.  Triage – advise crisis team members of students who need additional support outside of the classroom. Timely, appropriate intervention benefits the struggling student and helps avoid additional strain on other students.

4.  Listen – to what students want to share with you. It may be difficult but just listening can be a powerful healing force.

5.  Protect – students from becoming re-traumatized. Sometimes other students may ridicule or bully students who are highly emotional or cry.

Long-term:

1.  Review – reference materials provided by the Counselor Team.

2.  Reconnect – with students who have suffered a loss by asking how they are doing; checking in with them on a regular basis; letting them know that you are available to listen; or giving them positive feedback about their attendance or classroom work.

3.  Recognize – Reactions after a loss can have a significant impact on learning.  Students may:

a)  Show a decline in school performance

b)   Have difficulty mastering new material

c)    Become more irritable

d)   Become more withdrawn

e)    Become more anxious or depressed

f)     Become more likely to engage in risk-taking behaviors such as substance abuse, promiscuity, reckless driving, and suicide attempts in adolescents

g)    Become focused on the loss

4.  Respond – These at-risk students should be offered additional supports, such as counseling services so that students can assess and understand their own behavior and learn new ways for coping, or participation in tutoring or our Learning Lab program.  Our goal is to assist them in maintaining their academic progress before academic failure occurs, which would represent an additional stressor.

Chapter J – Emergency Response

Part 7.0 Out-of-Session Emergency

Section 7.1 Out-of-Session Building Emergency

Policy Statement:

Out-of-Session Building Emergency

An out-of-session building emergency is any event that occurs outside of in-session (regular) school hours that threatens life or property.  The chain of events that must occur during an out-of-session building emergency are:

1. Call the police or fire department as necessary.
2. Call the Business Manager or the Director at the contact numbers outlined in the Communications section of this plan.  If no one is available, call anyone in Administration until someone is reached to handle the situation.

Chapter J – Emergency Response

Part 7.0 Out-of-Session Emergency

Section 7.1 Out-of-Session Building Emergency

Policy Statement:

Out-of-Session Building Emergency

An out-of-session building emergency is any event that occurs outside of in-session (regular) school hours that threatens life or property.  The chain of events that must occur during an out-of-session building emergency are:

1. Call the police or fire department as necessary.
2. Call the Business Manager or the Director at the contact numbers outlined in the Communications section of this plan.  If no one is available, call anyone in Administration until someone is reached to handle the situation.