APA staff will at all times be compliant with both the letter and the spirit of all regulatory requirements applicable to our operations. HOS regulations are designed to reduce the number of fatigued drivers on the road.  Fatigued driving has been shown to impair performance as much as the influence of alcohol or drugs. Violations of these regulations may subject the driver and APA, to significant fines, penalties and suspensions as well as increased liability if involved in an incident while in violation.  Therefore all commercial drivers and staff with commercial motor vehicle responsibilities will receive training on HOS regulations and will be accountable for strict compliance with them.




To provide training, guidance, oversight, record keeping, and corrective action when deficiencies are identified.


Have primary daily responsibility for ensuring compliance with HOS policy/regulations.  Drivers have immediate first-hand knowledge of and direct control over APA clock in/out times, compensated work other than APA, and route times and conditions that could impact HOS compliance. Drivers are responsible for knowing what HOS are available each day and for ensuring they are in full compliance.  Drivers must notify the operations manager if they suspect they may not be able to complete their route/assignment prior to a violation occurring.


DOT HOS Regulations Summary


HOS Limitations:

10 Hour Rule-   Drivers must not exceed 10.00 driving hours after 8 consecutive hours off duty

15 Hour Rule-   Drivers must not drive after exceeding 14.99 clock hours following 8 consecutive hours off duty (includes ALL compensated work)

60 Hour Rule-   Drivers must not drive in excess 59.99 clock hours in 7 consecutive days (includes ALL compensated work)


Logging Requirements

Drivers are not required to complete daily logs if they: do not cross state lines, travel less than 100-mile radius, return to their home terminal, do not transport hazardous materials requiring placarding, and do not exceed 12 consecutive hours on duty.  Drivers who meet these criteria must still comply with all other HOS regulations including hours restrictions.



12/60 Hour Logging Requirement-  Drivers may not exceed 11.99 clock hours/day or 60 hours in 7 days

Drivers must seek approval PRIOR to exceed 12.00 hrs/day or 60 hrs in 7 days (including non- APA compensated work).  It is the driver’s responsibity to manage non-APA compensated work in such a way that sufficient hours are available to perform APA duties, including impromptu projects common to the position.  If a driver receives PRIOR approval to exceed 12/60 hours an accurate and compliant log MUST be completed at the end of the work assignment to prove driving limits were not violated.



I have received training on DOT HOS regulations and this policy.  I’ve had an opportunity to ask questions and understand my responsibilities and restrictions.  I agree to fully comply with all DOT HOS regulations and this policy.  I will ask questions if I am unsure of how to proceed.




___________________________________   _____________________________                  ________________

Employee Name                                                   Employee Signature                                          Date



___________________________________                                                                           ________________

Supervisor Signature                                                                                                                          Date







6.8 Vehicle Idling Limitation. No owner or operator of a diesel powered vehicle shall allow or permit such vehicle to remain in an idling mode or condition for a period of time exceeding fifteen (15) minutes.


6.8.1 Exemption to Idling Limitations. Vehicles may be exempted from the idling limitation requirements of Section 6.8 under the following conditions:

(a). To supply power to a refrigeration unit for the purpose of cooling the contents of a trailer.

(b). To provide heat or air conditioning to a sleeper unit of the vehicle.

(c). Emergency vehicles.


6.8.2 Vehicles exempted from the Vehicle Idling Limitations as applicable under section


6.8.1 (a) and (b) of these regulations shall not remain in an idling condition for a period

longer than fifteen (15) minutes if located within five hundred (500) feet of any residence.

See Portland Public Schools model website: http://www.pps.k12.or.us/departments/student-transportation/index.htm



Large Capacity Vehicles- Unapproved for Student Transportation


In accordance with Utah Code 53-8-211.5, the school shall not use a vehicle with a seating

capacity of 11 or more, including the driver, for the transportation of its students unless the vehicle meets federal school bus safety standards under 49 U.S.C. Sec. 30101, et seq.

(2) Subsection (1) does not apply to a vehicle operated by a common carrier, as defined in Section 59-12-102, if the common carrier is not exclusively engaged in the transportation of students.


Field Trips


Field trips must be approved for both content and expense.  The Director approves for content and the CFO or Operations Manager approves the expenditure (consulting with the Director if needed).  After approval the classroom teacher, with the assistance of instructors and volunteers, is responsible to arrange the details and itinerary of the field trip.  Teachers coordinate transportation using parent volunteer drivers (coordinated by teachers), school-owned buses (coordinated by Operations) or contracted transportation (coordinated by Operations).  The teacher shall not allow inadequate supervision at any time during the field trip and will comply with the Safe School Environment policy.


All student participants must have submitted signed Activity Permission Forms for the event.


Booster Seats


The school shall comply with the State of Utah’s Boost Til’ 8 law.  (41-6a-1403)


Utah Laws


The Assistant Operations Manager (AOM), under the direction of the Operations Manager, shall maintain written reference materials (electronically and printed) to CURRENT Utah student transportation, Criminal and Traffic law and code applicable to K-12 student transportation.  The AOM shall provide a written Student Transportation Guide to all drivers upon employment and at least annually thereafter, or as needed to maintain the integrity of student transportation safety.


Driver Certification


All school bus drivers shall maintain (at their own expense) a current Commercial Driver’s License (with appropriate endorsements), school bus driver certification, medical physical, etc.  and personal automobile insurance and shall provide copies for verification and retention by the school upon employment, recertification or upon request.  All transportation employees shall be subject to criminal background checks, drug testing and other safety or security related screening or testing as deemed appropriate by school administration and the Governing Board. All transportation employees shall pass a Defensive Driving course.


Auto Accident


It is the policy of the School to file a police report for every vehicle accident off campus, including pedestrian accidents and file an Accident Report within 24 hours of the accident, sooner if possible.  The bus driver may not admit fault on scene or at any time except as authorized by school officials, attorneys or a court of law.  The bus driver must obtain a copy of the police report and the insurance information of other driver(s).  The bus driver is required to contact their immediate supervisor without delay, or ask authorities to do so.


Transportation Procedures


The Assistant Operations Manager, under the direction and approval of the Operations Manager, develops and maintains Pre-trip, Trip and Post-trip procedures as required by law, to preserve the assets procured for transportation AND to ensure the safe operation of all transportation plans, activities and procedures.  The AOM shall maintain a comprehensive Student Transportation Guide as approved by the Operations Manager.


Pre-Trip Requirements


Pre-Trip Plan- PTP

Vehicle Condition Report- VCR

Emergency Response Plan-

Monthly Drills- Breakdown, Accident, Illness/injury, Student violence, Intruder, Fire, Lost/missing student, Evacuation, Severe weather, etc.

Develop a plan involving students to respond and communicate with the school if the driver becomes incapacitated in some way




Mechanical Failure or Breakdown

Involving safety- STOP, CALL, RESOLVE

Ensure student and property safety (keep students on bus unless threat is greater on the bus)

Cosmetic or non-safety related- Stop, Call (if unsure), Resolve (immediately or schedule repair)



Supplemental Materials: OF K-3.0 Student Driver Transportation Release Form

2016 American Prep Academy Bus and Van Transportation Rules


Students are expected to honor the following transportation guidelines:


  1. Students should speak with a soft voice on the bus – no yelling or screaming
  2. If a student needs to get the attention of the bus aide, they will raise their hand
  3. When the bus aid or driver calls the students to attention, all students will stop what they are doing and give the bus aid/driver their attention
  4. Seat belts must be worn whenever possible (van transportation)
  5. No swearing or wrecker language is to be used
  6. Only building language is allowed to be spoken on the bus
  7. Hands, feet, other body parts, and belongings are kept to themselves at all times
  8. No food or drink is allowed to be consumed while in any school/district vehicle
  9. No gum chewing at any time
  10. Feet must remain on the floor – no feet on the seats or interior
  11. Students must remain seated at all times except when entering or exiting the bus or van
  12. All parts of the body must remain in the vehicle – no heads, hands or arms out of the windows
  13. No objects are to be thrown out of the windows
  14. Electronic devices are allowed as long as they are not offensive to other students (earphones are required at all times)
  15. If the bus aide or driver asks to see what is on an electronic device, students will comply immediately
  16. The bus aide or driver has the right to confiscate any item that is considered to be a disruption on the bus
  17. School Code of Conduct is expected at all times before getting on the bus, while on the bus and after the student has exited the bus and the student has entered their home.
  18. If students do not comply with these guidelines, they may lose the opportunity to use American Prep’s transportation services



_________________________________  _______________________________

Signature of Student                 Date           Signature of Parent                    Date


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