Chapter E – School Operations
Part 1.0 Enrollment and Withdrawal
Section 1.1 Lottery and Enrollment Procedure
School Entrance Requirements
All pupils entering kindergarten must have reached their fifth (5th) birthday in the year of entrance on or before September 1. Pupils entering first grade must have reached their sixth (6th) birthday in the year of entrance on or before September 1. Birth certificates, immunization records and proof of Utah residency must be present at the time of registration. Students transferring from other schools and from out of state who have completed kindergarten but do not meet the above birthday deadline may be admitted into first grade at the discretion of the School Director.
The Intent to Enroll and the Acceptance of Policy constitute an application for enrollment. Applications will be accepted at the school office on an ongoing basis. Applications will be placed in the General Applicant Pool.
In the event of a class vacancy, the vacancy will be filled by students from the following classes prior to placing students drawn in the lottery.
Section 9 – Admissions and Enrollment
Students who have successfully completed the steps to enrollment will be given priority enrollment status based on the categories below, in order, and up to State mandated or American Prep designated caps for each category:
- Currently enrolled students;
- Children of staff members;
- A child or grandchild of American Prep Academy founders;
- A child or grandchild of governing board members;
- Students matriculating between American Prep Academy campuses;
- Siblings of current students or alumni;
- Students that live within a .25 mile radius of the school they will attend;
- Students who withdrew for COVID-19 impacts.
- A child of a military servicemember.
When all students that qualify for priority enrollment have been enrolled and if space is still available, students will be selected in random drawings to receive priority enrollment. Students from Title I schools designated as “in need of improvement” may be given weighted lottery preference. In the instance that multiple grades have space available, random drawings will be first performed in the grade where the most seats are currently available.
The above policy is in compliance with Utah State Code 53G-6-502.
School Enrollment Status:
American Preparatory Academy of Draper 1 – Not receiving Federal Funding
American Preparatory Academy of Draper 2-3 – Not receiving Federal Funding
American Preparatory Academy and the School for New Americans (Title 1 School) – Receiving Federal Funding
American Preparatory Academy- The Accelerated School (Title 1 School) – Receiving Federal Funding
American Preparatory Academy – Salem (Title 1 School) – Receiving Federal Funding
Year-End Vacancies: If a vacancy occurs in a class at the end of the school year, it will be filled (based upon class size targets) by offering placement to the first student on the staff child wait list or sibling wait list for the grade in which the vacancy has occurred. If there are no students on the staff or sibling wait list, a lottery will be conducted which will include all names for that grade that are in the General Applicant Pool.
Lottery Procedure: All applicants in the General Applicant Pool for the grade that has a vacancy are entered onto a lottery Excel spreadsheet. Each applicant is randomly assigned a number through the randomization function in Excel. A .pdf version of the assignment indicating the applicant name and random number is saved. The applicants are then sorted by number with the lowest number being the first on the lottery list.
For each open seat, the first five students on the lottery list will be contacted and told that their name has been selected in the lottery and they may have an opportunity to be enrolled, as space permits. These students will be invited to American Prep to for a tour, interview and take a basic reading and math assessment. If after the tour, interview, and assessments the student and parents agree they still wish to be considered for enrollment, their name will remain on the lottery list and they will be contacted in order of the lottery when space becomes available.
If assessment results reflect that the student is not ready for the grade for which they applied, as evidenced by reading or math proficiency more than 2 grades levels below the grade they are applying for, the parents will be given the option of placing the student on the priority wait list for the appropriate grade, after staff children and siblings.
The school reserves the right to not administer placement tests in certain circumstances, including kindergarten enrollment, or cases in which other assessments are available that provide the information needed to make an accurate grade placement.
Students on Individual Education Plans (IEP) may not be subject to grade determination from assessments, depending upon the disability identified and the accommodations outlined in the IEP.
This procedure will be followed as is necessitated throughout the duration of the operation of any American Preparatory School.
New Student Ongoing Enrollment
American Preparatory Academy will determine school enrollment targets for each grade at each location. These will be made in collaboration with appropriate administration and will be reevaluated annually.
Once the enrollment target for each class at each location has been set, those targets will remain for the duration of the school year.
Class Size targets at APA are:
K-6: 26-33 students per class
7-12: 28-35 students per class
New students will be added to the school on an ongoing basis as follows:
- Parents wishing to withdraw students will come to the office and submit paperwork on an ongoing basis.
- Front office staff will closely watch attendance records for students not in attendance 10 days in a row and immediately notify administration when this occurs. Unless Extenuating Circumstances (see below) can be identified, administration will initiate withdrawal proceedings.
- Front office staff will save the exit forms in a file. Every Friday the office staff will exit the withdrawn students from Skyward.
- New students will be contacted as soon as a seat becomes available but will not be allowed to begin school until Monday morning. An email will be sent out to administrators each weekend with a list of all new students.
- Parents will be asked to arrive 30 minutes before the start of school with their new student(s) on the Monday morning following their notification. Parents will submit required paperwork and forms at that time. The student must be withdrawn from the previous school at the time of enrollment. New students will take pre-assessments before they join their class.
- If new students are unable to begin on the first Monday following their notification, they will be given the option to start the subsequent Monday. If the student is still unable to begin, the seat will be passed to the next student on the waiting list.
Students will be contacted to fill open seats in the following order:
- Children of staff members
- Children and grandchildren of APA founders
- Children and grandchildren of governing board members
- Transfer students
- Siblings of alumni and currently enrolled students
- Students living within .25 miles of the school
All new students will be required to participate in Academic Extended Day for the first four weeks of enrollment where they will be familiarized with school policies and procedures.
Students that will be absent for 10-31 days for an administrator-approved extenuating circumstance will retain their enrollment. An example of an extenuating circumstance would be a student with a medical condition requiring them to be absent for ten or more days.
PERSISTENTLY DANGEROUS SCHOOL
If an American Preparatory Academy school becomes classified as “persistently dangerous,” as determined by the State, students would be allowed to transfer to another school within the charter district. If a student who becomes a victim of a violent criminal offense, as determined by State law, while in or on the grounds of a public school that the student attends, shall be allowed to attend a safe public elementary school or secondary school within the district.
Legal References: UT Code 53G-6-502